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Sponsored programS OFFICE (SPO)

Our Mission

The Sponsored Programs Office (SPO) exists to help faculty and staff apply for and secure external funds in support of their creative ideas and professional interests. The office provides guidance, information, and technical assistance to faculty engaged in externally funded research, instruction, community service and other scholarly activity. In accomplishing this mission, SPO ensures accountability, compliance and stewardship for sponsored programs as directed by the values of our institution and by all applicable Federal, State, and other policies, procedures and regulations.

SPO is a full service department whose staff is knowledgeable in all aspects of pre- and post-award policies and procedures and available to assist during the entire life of the project. Assistance is available from the conceptual development of a project, to identifying potential funding sources, developing the budget and identifying any cost share, submitting a proposal, negotiating an award, implementing and managing an awarded project, monitoring for CHRCO and sponsor compliance, and ending with overseeing all requirements for the official close of a project. 

Services provided by SPO to faculty and staff administrators of sponsored projects and programs include the following:

Pre-Award Services

Assist with the development of proposal submissions to sponsors. Tasks include the following:

  • Prepare final budgets and budget justifications.
  • Assure that proposals are in compliance with CHRCO and sponsoring agency guidelines and regulations.
  • Route proposals for endorsement by appropriate CHRCO administration officials prior to submission to sponsoring agency.
  • Submit proposals in accordance with sponsor guidelines.

Post-Award Services

  • Meet with the Principal Investigator (PI)/Program Director and project staff administrators to provide assistance with program and cost center setup.
  • Assist PIs in monitoring expenditures in compliance with regulations, policies and procedures.
  • Review and approve all documents related to expenditures sent to A/P for payment.
  • Ensure that accurate fiscal and technical reports are submitted. This includes invoicing sponsors.
  • Review technical reports before submission to confirm that sponsor requirements have been met.
  • Confirm with PIs that post-award revisions to the budget or scope of work are approved per sponsor requirements.
  • Act as a liaison between the PIs and the sponsor.
  • Provide interpretation and implementation of federal, CHRCO, and sponsor regulations and policies.
  • Submit, collect and review Time and Effort Reports.
  • Facilitate and complete A133 and financial audits in addition to program audits mandated by sponsors.

Funding Resources

Foundation Finder - Funding through private foundations, public charities, and other nonprofits.

Grants.gov – A searchable database and automated announcement service for all federal competitive grant programs. This become the major gateway for electronic grant submissions to all competitive grant opportunities from all federal grant-making agencies.

HRSA Opportunities - Funding through the U.S. Department of Health and Human Services Health and Resources Service Administration (HRSA).

NIH Funding Opportunities - Active RFAs and PAs through the National Institutes of Health (NIH).

Thomas – Library of Congress site with links to all federal agency sites.

U.S. Government (Google) – Useful for topic searches with the search term “grant”.


Revised: Tuesday, October 20, 2015 4:39 PM


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