Bertrand C. Ferrell
Buyer - Supply Chain Management

 

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Phone (510) 450-7616
Fax (510) 450-7940

 

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Supply Chain Management

Our Department Service Standards

Office Hours: 7 AM to 4 PM – Monday through Friday
Responding to Inquires: Supply chain Management will respond to all business inquires as soon as possible.

  • Urgent calls or emails will receive a response within 4 hours.
  • General calls or emails will receive a response within 24 hours.
  • Non-urgent or non-business relevant questions will receive a response with in 3 business days.
  • Matters requiring research or discussion will receive an initial response with a time line as to when we expect your question be resolved.

We recognized the impact our deadlines have on our customers and will inform customers of submission deadlines as far in advance as possible.

Purchasing Authority
Purchasing Authority is contingent upon adherence to BCHO/CHORI procurement Policy.

The procurement policies we follow ensure our compliance to these regulations and that CHORI is receiving the best procurement value for its money. It is important that you understand and comply with these policies when obtaining products and service for your department. These policies apply to all funds administered through CHORI regardless of sources. It is our expectation that staff and faculty will review and follow the formal delegations and published guidelines.

Authority to Contract
You must have formal, written authority to obligate CHORI to pay for goods and service. If you don’t have “buyer” authority or a formal delegation of authority, you cannot obligate CHORI to purchase goods or services.

Keep in mind that authority to contract and commit CHORI to a purchase is different than business authority to commit to an expenditure. Contract authority deals with contracts that are legally binding and are enforceable by law, where as business authority is tied to making business decision and internal agreement within CHORI.

Non-Preferred Methods of Procurement
Use of non-standard procurement processes is strongly discourage – non-standard procurement processes direct invoicing and personal reimbursements) are strongly discouraged as they require numerous manual processes by department and central units. These processes will increase time for processing and higher probability of human error. These transactions will be monitored and reported. We will work with departments to transition to a preferred method. These purchasing activities may put your research program and the institution at risk via government sanctions or disbarment.

Asset Management

Policies: Click to Download

01 Vendormate Program
02 Supply Chain Management Policy 13.2
03 Supply Chain Management Guidelines
04 Supply Chain Management Threshold Policy 150.19
05 Flow Chart

 

Revised: July 11, 2017 2:27 PM

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