IT Services Quick Links

Service Desk
CHORI Email
Database Gateway
Internal Intranet
IT Staff
Contact Us







CHORI Staff Directory

 

 


Asset Management

Grant Funded Equipment Purchase
Equipment is defined as tangible personal property (including information technology systems):
1.  Having a useful life of more than one year and
2.  A per-unit acquisition cost equal to or greater than $5,000. 

Extramurally funded projects are awarded to CHORI on behalf of the project director/principal investigator. Title to equipment acquired with external funds vests in CHORI, and must be used to carry out a project or program as awarded.  All grant-funded equipment must be requested, ordered, received and managed according to finance policies.

  • Item(s) purchased MUST be received through either CHORI receiving or BCHO receiving to be checked in and properly tagged.
  • If any item is delivered directly to the department by a vendor, it is your responsibly to contact shipping and receiving for proper documentation and asset tag placement.
  • If an item is delivered through BCHO Receiving, a copy of the receiving document must be sent to CHORI asset management so that asset databases can be properly updated.
  • If the equipment is moved from one location to another, it is the original recipient’s responsibility to notify CHORI asset management. Be prepared to supply the following:
    • Asset tag number
    • Serial number
    • Control Tag # if present
    • Item description
    • Original location
    • New location
    • Reason for move
  • Assets purchased with grant funds MUST be made available for annual inventory; a designate must be able to produce the item for inspection.
  • Items no longer needed (if a program completes or closes) are to be returned to CHORI for disposition.
  • Non-functioning items MUST be returned to CHORI for proper disposal.
    • It is the owner’s responsibility to decontaminate any lab equipment before transporting to CHORI.
  • Items may not be used as a trade-in without contacting CHORI asset management and General Accounting.
    • Items used for trade-in may not be used for less than the current Net-Book value.
  • Items may not be sold without contacting CHORI asset management and General Accounting.
    • Items used sold may not be sold for less than the current Net-Book value.

     

Transfer / E-Waste Process Transfer / E-Waste Form
   

 

 

Revised: July 11, 2017 2:28 PM

 

© 2005 Children's Hospital Oakland Research Institute

 

\revised 5700 Martin Luther King Jr Way • Oakland, California 94609
Phone 510-450-7600 • Fax 510-450-7910
Site MapDisclaimer